Future Disease Surveillance System Project (FDSS) - IT Project Tracking - California Department of Technology - California Department of Technology

Independent Project Oversight Report (IPOR) Rating

Green
- Satisfactory, no corrective action necessary.
Yellow
- Caution, risks/issues exist. There may be a need for corrective action in the near future.
Red
- Escalated for immediate corrective action. There is a significant risk to the health of the project.
Blue
- Not enough data is available to make a determination about the project health.
No Report Available - Indicates that a Report is not available for publishing for the reporting period.

4265-076 Future Disease Surveillance System Project (FDSS)

The CDPH proposes to procure a disease surveillance system to address operational inefficiencies associated with manual processes and lack of access to timely and complete data to perform local and statewide disease surveillance.

Project Details

Agency / State Entity	Health and Human Services / Public Health, Department of
Total Cost	$45,848,096
Last Approved Start Date	04/01/2026
Last Approved Finish Date	09/30/2027
Criticality Rating	Medium

IPOR Reporting Period	Overall IPOR Rating
05/01/2026 - 05/29/2026	Green

Independent Project Oversight Dashboard

Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health	Comments
Green	The overall project health is Green as the planned activities continue to progress: • The project start date was delayed by 4 weeks due to the contract execution formalities. • The project was kicked off officially on May 5, 2026. • The project has completed onboarding of SI and IV&V contractors. • Detailed requirements discussion sessions started, which are inputs into the solution design and configuration. • SI has shared 4 deliverables within the timeframe, which are under project team review and approval.

Project Overall Health

Comments

Green

The overall project health is Green as the planned activities continue to progress: • The project start date was delayed by 4 weeks due to the contract execution formalities. • The project was kicked off officially on May 5, 2026. • The project has completed onboarding of SI and IV&V contractors. • Detailed requirements discussion sessions started, which are inputs into the solution design and configuration. • SI has shared 4 deliverables within the timeframe, which are under project team review and approval.

Focus Area/Rating	Comments
Governance Blue	• The focus area is Blue as the project is in its initial phase, and the governance and steering committees will be established as the project progresses. • The Project Governance Plan contains the components necessary for successful project decision making. • The SI has introduced its respective stakeholders for participation in the planned project committees.
Time Management Green	• The focus area is Green, even though there has been a 4-week delay in the project initiation, as the project execution will be accomplished within the planned 18-month timeframe. • The planned SI tasks and deliverables as per the Category 1 list are progressing as planned within the timeframe. • The project team is revising the project schedule to align the contract start date, April 24, 2026, with the project start date. • The Schedule Management Plan details how the schedule will be updated, monitored, managed, controlled, and reported.
Cost & Contract Management Green	Cost: This focus area is Green for this period as there are no expenditure concerns. • Project cost usage is within the approved cost baseline. • Project expenditures are reported at 1% of the total approved budget for the month of May 2026 based on the actuals reported so far. Contract: • Contract management is in place with the employment of key contract tracking mechanisms such as the Deliverable Expectation Document (DED) and the Deliverable Acceptance Document (DAD) for key contract services.
Scope Management Green	• The focus area is Green so far, and the project plans to report on schedule and scope management in the June 2026 Project Status Report. • The initial 60‑day phase focuses on requirements validation, by the end of which the project scope, product backlog, and schedule will be baselined and formally signed off for the SI. • The Category Deliverable Task Groups defined during the planning phase are and are progressing according to the planned timeframe. • The Scope Management Plan includes the detailed process of scope determination and its management and control.
Resources Green	• The focus area is Green, based on the availability of the key resources needed at this stage of the project. • SI on-boarded the project leads who directly interact with the FDSS team. • SI support staff and IV&V team onboarded. • FDSS team has prepared an updated Project Organization Chart depicting state and contractor resources.
Quality Blue	• This focus area is Blue as the Coding has not started, hence there is not enough data available to assess quality health.
Risk And Issues Green	• The focus area is Green, and the project continues to monitor risks and issues. • There is 1 risk carried forward from the planning phase, continues as a watch item due to limited visibility into FoPH activities that could introduce unplanned work and impact the schedule, cost, and resources.
Transition Readiness Green	• Transition readiness is identified as part of the SI vendor key deliverables.
Conditions For Approval Green	• There were no conditions for S4 approval.
Corrective Action Green	• The project is in the initial startup phase, and there are no corrective actions identified so far.

Project Approval Documents

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